case studies

Growing Without Adding Staff: Partners in Care Avoids Hiring a Third Recruiter

How Partners in Care scaled caregiver hiring without adding headcount — avoiding the need for another recruiter while reducing workload by 50%.

Avoided hiring a third recruiter

50% reduction in recruiter workload

More hiring capacity with the same team

Location

Sacramento, California

Industry

Home Care

employees

100+

who they hire

Caregivers

Shaun Clinkinbeard

Owner

about the business

About Partners in Care

Shaun Clinkinbeard

Owner

Bridgett Hodkin

Director of Client Relations

Partners in Care provides in-home care services to families across Oregon. As demand for caregivers increased, so did the pressure on their recruiting team. With just two recruiters managing hiring, leadership faced a critical decision: hire another recruiter or find a better way to scale. Instead of adding headcount, the team focused on how to avoid hiring another recruiter while still keeping up with demand.

the challenge

Hiring More Meant Hiring More Staff

As the business grew, recruiting became a bottleneck. The team was overwhelmed with manual tasks — reviewing resumes, scheduling interviews, and following up with candidates. Recruiter workload kept increasing, and the team was stretched thin. Leadership was preparing to hire a third recruiter — adding significant cost without solving the underlying inefficiencies. At that point:
  • Recruiters were at full capacity
  • Workload continued to increase
  • Hiring more staff seemed like the only option
The agency needed a way to grow without expanding the team.

the solution

A Smarter Way to Scale Without Hiring More Staff

Instead of hiring another recruiter, Partners in Care implemented Hellohire. With Hellohire, many of the most time-consuming tasks were automated:
  • Applicant pre-screening filtered out unqualified candidates
  • Candidates scheduled interviews on their own
  • Automated follow-ups kept applicants engaged
This allowed recruiters to focus only on high-value work — evaluating candidates and making hiring decisions. By removing repetitive tasks, the team was able to avoid hiring another recruiter while handling the same — or greater — hiring demand.

real results

More Hiring Capacity Without Adding Headcount

Avoided hiring a third recruiter

Two recruiters now handle what previously required three

50% reduction in recruiter workload

Manual tasks significantly reduced

More hiring capacity with the same team

Able to support growing demand without adding staff

Improved team morale

Less stress, more focus on meaningful work
By avoiding the need to hire another recruiter, Partners in Care reduced costs while increasing their ability to scale.
We were ready to hire a third recruiter. With Hellohire, two recruiters can handle it — and with less stress.

Shaun Clinkinbeard

Owner

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