how it works

Hellohire helps your agency hire better caregivers, faster.

From application to interview, Hellohire automates every step of the hiring process so you meet the best caregivers before other agencies do.

  • Application received

An application comes in — from any source.

Whether a caregiver applies through Indeed, your ATS, your website, or email, Hellohire picks it up instantly and starts the process automatically.

No copying and pasting candidate details. No checking inboxes. Every applicant enters the same consistent hiring flow from the moment they apply.

  • instant outreach + automatic follow-ups

Hellohire reaches out within minutes — and doesn’t stop until they respond.

The moment an application comes in — whether it’s 9am Tuesday or 11pm Sunday — Hellohire automatically sends a message inviting the candidate to schedule an interview.

If they don’t book right away, follow-ups are sent automatically so no applicant slips through the cracks.

Speed wins. Caregivers often apply to multiple agencies at once. Reaching them first — and staying in front of them — is the difference between a hire and a miss.

  • Structured screening

Your exact requirements, checked automatically — every time.

Hellohire walks each engaged candidate through your requirements — availability, certifications, experience, transportation, and anything else your agency needs.

Your team only meets qualified caregivers. Screening runs 24/7, so recruiters spend their time interviewing — not sorting through applicants.

Want to see Hellohire in action?

  • smart interview scheduling

Qualified caregivers schedule interviews instantly.

Candidates choose from available interview times and Hellohire confirms the interview automatically — no phone calls, no back-and-forth scheduling, and no calendar ping-pong.

Hellohire’s smart scheduler doesn’t just show open slots — it optimizes the recruiter’s calendar to pack interviews efficiently so your team can meet as many qualified candidates as possible every day.

From application to scheduled interview in 0.7 days on average. Scheduling used to take 4–8 attempts. Now it takes zero.

  • Reminders, reschedules & cancellations

Automatic reminders. Reschedules and cancellations handled for you.

Hellohire automatically sends a confirmation when an interview is booked, plus reminders before the meeting — helping candidates show up prepared and on time.

If a candidate needs to reschedule, cancel, or misses the interview, Hellohire handles it automatically. The slot opens back up and the next qualified candidate can fill it — keeping your recruiter’s day full and organized.

No-shows happen in home care. Hellohire reduces them with automated reminders and easy rescheduling — and minimizes the disruption when they occur.

  • Integrated video interview

Interviews happen inside Hellohire — recorded, summarized, and scored.

The interview runs directly inside Hellohire — no third-party links or switching tools. Candidates join with one click, while the recording, screening answers, and recruiter notes are automatically connected in one place.

Every interview is automatically tracked, giving your team reliable data you’ve never had before — like time to interview, show rates, and interview success rates. Hellohire can then trigger the next step in your hiring process automatically.

Integrated video turns interviews into reliable hiring data — not just conversations.

real results

Results agencies see with Hellohire

Average results across Hellohire home care agencies using the platform.

<5 min

from application to first outreach

0.71d

from application to scheduled interview

42%

of applicants are interviewed

59%

of interviewed candidates advance

Meet your best caregivers before your competitors do.

Book a 20-minute demo. We’ll show you exactly how Hellohire works for agencies like yours – with real numbers from agencies your size.

No commitment required. Setup takes less than a day. US & Canada.

the difference

Before Hellohire. After Hellohire.

Same recruiters. Same job postings. Completely different outcomes.

Before Hellohire

Slow responses, endless phone tag, high no-shows, and manual screening keep your team stuck in a cycle that doesn’t scale.
  • Applicants wait hours or days for a response
  • 4–8 calls to schedule a single interview
  • ~45% no-show rate drains recruiter time and morale
  • Recruiter manually reviews every résumé, qualified or not
  • No visibility into how many interviews are coming this week
  • Growth requires hiring another recruiter

After Hellohire

Instant engagement, self-scheduling, and a pre-qualified pipeline — your team meets top caregivers before competitors do.
  • Every applicant gets a response within minutes, 24/7
  • Candidates self-schedule — zero phone tag
  • Automated reminders reduce no-shows significantly
  • Only pre-qualified, confirmed candidates reach your team
  • Predictable weekly pipeline — know what's coming
  • Scale hiring without adding recruiting headcount

works with the systems you already use

Hire the best caregivers first

Hellohire helps home care agencies engage applicants instantly, simplify hiring, and secure the best caregivers before competitors do.

20-minute demo · No commitment · Go live in a day

Hellohire helps home care agencies meet and hire top caregivers faster—using AI, automation, and built-in video interviews.

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